How do I change scan profiles and settings on the ScanSnap iX1300?

Applies to: ScanSnap iX1300 Document Scanner
Last updated: 4 February 2026

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Problem

Your ScanSnap iX1300 scans documents, but the results are not always what you expect. Files may save in the wrong format or location, OCR may run when you do not want it to, or scans may behave differently depending on whether you are using USB or Wi-Fi. You may also be unsure how profiles work or how to create different profiles for different tasks.

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Solution

The ScanSnap iX1300 relies on scan profiles in ScanSnap Home to control how documents are scanned, processed and saved. By setting up a small number of clear, purpose built profiles and understanding how they are selected, you can make scanning predictable regardless of connection method. Once configured, changing behaviour is as simple as selecting the right profile before pressing the scan button.

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Step-by-step instructions

Understand how scan profiles work

1. Open ScanSnap Home.
2. Go to the Profiles or Scan Settings section.
3. Each profile controls document type, resolution, colour mode, OCR, file naming and destination.
4. The physical scan button always uses the currently selected profile.
5. Changing a profile affects every scan that uses it.

Profiles replace manual per-scan configuration.

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Review the default scan profile

1. Open the default profile assigned to the scan button.
2. Check document type, such as document, receipt or photo.
3. Review output format, typically PDF.
4. Confirm resolution and colour mode.
5. Check whether OCR is enabled.
6. Review the save location.

This identifies why scans may not match expectations.

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Create a new scan profile

1. In ScanSnap Home, choose Add Profile or Create New Profile.
2. Give the profile a clear, descriptive name.
3. Select the appropriate document type.
4. Choose output format, such as PDF or JPEG.
5. Set resolution and colour mode.
6. Configure OCR and file naming options if needed.
7. Save the profile.

Clear naming prevents mistakes during scanning.

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Create profiles for common workflows

1. Create a Quick Scan profile with OCR disabled for speed.
2. Create an Archive PDF profile with OCR enabled for searchable documents.
3. Create a Cloud Upload profile once local scanning works reliably.
4. Avoid creating too many similar profiles.

Fewer, well defined profiles work better than many small variations.

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Change the active profile before scanning

1. Open ScanSnap Home.
2. Select the profile you want to use.
3. Confirm it is active and assigned to the scan button.
4. Insert the document and press the scan button.
5. Verify the output matches the selected profile.

Most incorrect scans come from using the wrong active profile.

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Adjust advanced settings carefully

1. Open settings for a specific profile.
2. Adjust options such as blank page removal or automatic rotation only if required.
3. Test changes with a single page scan.
4. Revert settings if results worsen.

Small changes can have a large impact on output.

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Optional methods or tools

• Duplicate profiles for testing
  Copy a working profile before making major changes.
• Profile naming conventions
  Use prefixes like Quick, Archive or Cloud to group profiles logically.
• Connection independent profiles
  Profiles behave the same over USB and Wi-Fi, so configure once and reuse.

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Best practices or tips

• Keep one reliable default profile for everyday scanning.
• Use OCR only where searchable text is genuinely needed.
• Avoid adjusting multiple settings at once when troubleshooting.
• Review profiles after ScanSnap Home updates.
• Remove unused profiles to keep the interface clean.

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Scan profiles are what make the ScanSnap iX1300 flexible despite its compact size. Once profiles are set up properly, scanning becomes consistent and predictable whether you are connected via USB or Wi-Fi. Most issues users encounter come from profile confusion rather than scanner faults.

By investing a small amount of time in setting up sensible profiles, you remove the need for constant tweaking and reconfiguration. With the right profiles in place, the iX1300 behaves like a true one button scanner, delivering the results you expect every time.