How to Record a Microsoft Teams Meeting and Find the Recording
Applies to
Microsoft Teams for Windows, macOS, web, iPhone, Android, work and school accounts
Last updated
6 July 2026
Problem
You want to record a Microsoft Teams meeting, but you are not sure where the recording option is, who is allowed to start it, or where the recording is saved afterwards. Some users also expect recordings to appear immediately, then assume the recording is missing while it is still processing.
Recording meetings correctly helps you keep a copy of training sessions, briefings, lessons, presentations, and important discussions.
Solution
Start the recording from the meeting controls if your account and organisation allow it. After the meeting, check the meeting chat, channel, OneDrive, or SharePoint depending on the meeting type. Allow time for the recording to finish processing before assuming it is missing.
Step by step instructions
Join the Teams meeting
Open Microsoft Teams or go to:
Join the meeting from your Teams calendar, Outlook invite, meeting link, or chat.
Make sure you are signed in with the correct work or school account.
Meeting recording is generally controlled by organisation settings, so personal accounts may not have the same recording options.
Start recording during the meeting
Once inside the meeting, open the meeting controls.
Select More or the three dots.
Look for Record and transcribe or Start recording.
Select Start recording.
Teams will notify participants that recording has started.
If you do not see the recording option, your account, role, meeting type, or organisation policy may not allow you to record.
Confirm that recording is running
After starting the recording, check that Teams shows a recording indicator.
You may see a red dot, recording message, or meeting banner.
This confirms the recording has started.
If you do not see any recording indicator, open the More menu again and check whether the option still says Start recording or has changed to Stop recording.
Stop the recording
When the meeting is finished, open the meeting controls.
Select More.
Choose Stop recording.
Confirm if prompted.
If nobody stops the recording manually, Teams may stop it automatically when the meeting ends, depending on meeting behaviour and organisation settings.
Wait for the recording to process
After the recording stops, Teams needs time to process the file.
Processing can take longer for:
- Long meetings
- Meetings with many participants
- Screen sharing sessions
- Poor network conditions
- Busy Microsoft 365 services
- Large recording files
Do not assume the recording is missing immediately after the meeting ends.
Find recordings from normal meetings
For standard scheduled meetings, the recording usually appears in the meeting chat after it has processed.
Open Microsoft Teams.
Go to Chat.
Find the meeting chat.
Look for the recording card or link.
Select the recording to open it.
Depending on your organisation setup, the recording may be stored in the organiser’s OneDrive or another participant’s OneDrive if they started the recording.
Find recordings from channel meetings
If the meeting took place in a Teams channel, the recording is usually connected to that channel.
Open the relevant team.
Open the channel where the meeting happened.
Check the channel posts for the recording link.
Then open the Files tab.
If available, select Open in SharePoint.
Channel meeting recordings are commonly stored in SharePoint with the channel files.
Find recordings in OneDrive
For many non-channel meetings, recordings are stored in OneDrive.
For personal OneDrive access, go to:
For work or school Microsoft 365 accounts, go to:
Open OneDrive from the app launcher.
Search for the meeting title, recording name, or date.
If you started the recording, check your own OneDrive first.
Find recordings in SharePoint
For channel meetings, recordings are often stored in the team’s SharePoint site.
Open the Teams channel.
Go to Files.
Select Open in SharePoint.
Search the document library for the meeting title or recording file.
If you cannot find it, ask a team owner to check whether the recording was moved, deleted, or stored in a restricted folder.
Share the recording with others
Open the recording from Teams, OneDrive, or SharePoint.
Select Share or Copy link.
Check the permissions before sending the link.
Make sure only the right people can access the recording.
If sharing externally, your organisation must allow external sharing.
Download the recording if allowed
Some organisations allow users to download meeting recordings.
Open the recording.
Look for a download option.
If it is not available, your organisation may restrict downloads.
In that case, users may need to watch the recording through the shared link instead.
Check permissions if someone cannot view it
If another person cannot open the recording, check whether they have permission.
Common causes include:
- They were not invited to the meeting
- They are outside the organisation
- The recording is stored in someone’s OneDrive
- The link permissions are too restrictive
- Guest access is blocked
- The recording has been moved or deleted
The recording owner or organiser may need to update sharing permissions.
Optional methods or tools
- Use https://teams.microsoft.com if the desktop app is unavailable
- Use https://www.office.com to search OneDrive for work or school recordings
- Use the channel Files tab and SharePoint for channel meeting recordings
- Ask the organiser or recording owner to resend the recording link
- Ask IT to check Teams recording policy if the recording option is missing
Best practices or tips
- Confirm recording is allowed before important meetings
- Tell participants before recording starts
- Wait for processing before reporting a recording as missing
- Store important recordings in a clear shared location
- Check permissions before sharing recordings externally
Recording a Microsoft Teams meeting is useful for training, reference, and follow up, but the recording option depends on account type, meeting role, and organisation policy. If the recording button is missing, the organiser or IT administrator may need to confirm that recording is enabled.
After the meeting, recordings are usually found in the meeting chat, OneDrive, or SharePoint depending on how the meeting was created. Checking https://www.office.com, the Teams channel Files tab, and the meeting chat will usually help you locate the recording once processing has finished.
