How to print file folder labels with a Dymo LabelWriter

Applies to
Dymo LabelWriter 450 series, Dymo LabelWriter 550 series, Dymo LabelWriter 4XL, Dymo LabelWriter 5XL, Windows, macOS, Dymo Connect, and file folder label rolls

Last updated
May 2026

Problem

You want to print file folder labels with a Dymo LabelWriter, but the text is not lining up correctly, the label is the wrong size, or the wording is too large for the folder tab.

File folder labels need the correct label roll, template, orientation, and text size. If the wrong template is used, the label may print cropped, sideways, or in the wrong position.

Solution

Load a file folder label roll, select the matching template in Dymo Connect, add your folder text, check the preview, and print one test label before printing a full set.

Step by step instructions

Open Dymo Connect

Open Dymo Connect on your Windows PC or Mac.

Check that your Dymo LabelWriter is selected as the printer before you start designing the label.

Load the file folder label roll

Open the LabelWriter cover and load the file folder labels.

Check that:

• The labels feed from the bottom of the roll.
• The roll sits tightly on the spool.
• The labels feed straight into the printer.
• The label roll matches the file folder label type you want to print.

Choose the correct label template

In Dymo Connect, select the file folder label template that matches your physical label roll.

If you use the wrong template, the text may not align with the label, or it may print outside the usable area.

Add the folder text

Create a new label and add the text you want on the folder tab.

Common examples include:

• Staff name.
• Pupil name.
• Customer name.
• Project name.
• Department.
• Year or date range.
• Reference number.

Keep the text short where possible so it remains readable on the folder tab.

Format the label

Adjust the text so it fits neatly on the label.

Check that:

• The font is readable.
• The text is not too close to the edge.
• Long names or titles are not cropped.
• The text alignment suits the folder tab.
• The preview matches the label shape.

Print one test label

Print one label first and place it on a folder.

Check that the label fits the folder tab properly and the text is easy to read once applied.

Print the full set

Once the test label looks correct, print the remaining labels.

If you are printing several different folder labels, check each name or reference before printing to avoid wasting labels.

Optional methods or tools

• Use a saved template for regular folder label layouts.
• Use copy and paste from a spreadsheet for repeated folder names.
• Use a larger label if the folder name is too long.
• Use bold text for labels that need to be read quickly.
• Use a simple naming format for filing systems.
• Download Dymo software from https://www.dymo.com/support?cfid=user-guide if templates are missing or not working.

Best practices or tips

• Keep file folder labels short and clear.
• Print one test label before printing a batch.
• Use the same format across a filing system.
• Avoid very small fonts.
• Check spelling before printing.
• Match the label template to the physical roll.
• Save your file folder label layout as a template.
• Store label rolls away from heat and sunlight.

Printing file folder labels with a Dymo LabelWriter is a quick way to make filing systems clearer and more consistent. The most important step is choosing the correct file folder label template so the text lines up with the physical label and fits neatly on the folder tab.

For regular filing work, save a simple folder label template in Dymo Connect. This makes it easier to keep names, references, dates, and departments in a consistent format, while reducing mistakes caused by wrong label sizes or uneven layouts.